Town Hall is located at

16 N. 4th street,
Chatsworth, Illinois 60921

Phone

(815) 635-3095

Hours of operation are

Mon - Fri:
8:00 am - 12:00 pm
1:00 pm - 4:00 pm

Meeting Minutes


TUESDAY, OCTOBER 26, 2010 REGULAR BOARD OF TRUSTEE MEETING

 

OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTEE’S, TOWN OF CHATSWORTH, HELD IN THE TOWN COUNCIL ROOM AT 7:30 P.M.

 

ROLL CALL SHOWED THE FOLLOWING PRESENT;  PRESIDENT HABERKORN, TRUSTEES MILLER, BIRKENBEIL, WILES, RUNYON, DILLER AND KUBIAK.

DEPUTY CLERK KERBER AND CHATSWORTH ZONING COMMISSIONER BARTLETT PRESENT.  ATTORNEY WEEKS AND TREASURER

GERDES-HIBSCH ABSENT.

 

A MOTION BY TRUSTEE KUBIAK AND SECONDED BY TRUSTEE MILLER TO APPROVE THE MINUTES OF THE PREVIOUS MEETING.

 

BOARD OF TRUSTEE VOTE – 6 YEA

 

CORRESPONDENCE FROM LAKE OLIVER/JERRY KURTENBACH

OCTOBER REPORT – POSITIVE DEVELOPMENTS IN THE LAST MONTH AND ARE CONTINUING TO WORK DILIGENTLY ON SECURING FUNDING ALTERNATIVES.  ALSO, SUBMITTING THE RURAL/TOWN/TIF ROAD MAINTENANCE CONTRIBUTION CHECK FOR OCTOBER 2010 IN THE AMOUNT OF $600.00.

 

FAXED CORRESPONDENCE FROM ATTORNEY WEEKS - BRIEF SUMMARY

OF FILES HE IS CURRENTLY WORKING ON.  MOST RECENT UP-DATES ARE AS FOLLOWS:

1)  410 E HICKORY – RULE TO SHOW CAUSE – HEARING SET FOR 11/30/10

2)  POLICE PROTECTION REFERENDUM – WILL HAVE SOMETHING IN DRAFT

     BY NEXT MEETING

 

LT. GLOWACKI/LIVINGSTON COUNTY SHERIFF’S DEPT. REPORTED 44 CALLS AND 3 CITATIONS SERVED THE MONTH OF SEPTEMBER, 2010.

 

NOTIFICATION FROM ENGINEERS, R RUSSELL & ASSOCIATES -  DCEO GRANT OF $25,000.00 SURVEY PAPERWORK HAS BEEN SUBMITTED.  GRANT

PROJECT #SR110060-MAIN STREET SOUTH SIDE SIDEWALK REPLACEMENT

 

CLERK BIRKENBEIL STATED THE TOWN HAS RECEIVED THE 1ST INSTALLMENT OF ILLINOIS JOBS NOW CAPITAL BILL PROGRAM FUNDS IN THE AMOUNT OF $5,493.00 – FUNDS TO BE DEPOSITED IN THE MOTOR FUEL TAX FUND TO BE USED IN ACCORDANCE WITH MOTOR FUEL TAX

STANDARDS, POLICIES AND PROCEDURES.

 

A MOTION BY TRUSTEE RUNYON AND SECONDED BY TRUSTEE MILLER TO SET-UP A COMMITTEE OF TRUSTEE RUNYON AS CHAIRPERSON, TRUSTEE MILLER, TRUSTEE KUBIAK, WATER DEPT. EMPLOYEE KINNEY, MAXSON AND LEDFORD – COMMITTEE PURPOSE - WORK ON PROPOSED FLAT RATE WATER MAINTENANCE FEE ORDINANCE PROPOSAL.

 

BOARD OF TRUSTEE VOTE – 6 YEA

 

TRUSTEE WILES DISCUSSED ANIMAL CONTROL COVERAGE FOR THE TOWN OF CHATSWORTH AND WILL BE PROVIDING LIVINGSTON COUNTY ANIMAL CONTROL WITH THE CHATSWORTH ORDINANCES COVERING GENERAL PROVISIONS, PROTECTION AND CONTROL OF ANIMALS.  HE IS ALSO CHECKING INTO THE POSSIBILITY AND COST OF AN ADDITIONAL COVERAGE CONTRACT WITH LIVINGSTON COUNTY ANIMAL CONTROL.

 

A MOTION BY TRUSTEE RUNYON AND SECONDED BY TRUSTEE MILLER TO APPROVE HAVING J & J MACHINES REMOVE TREE STUMPS ON SOUTHSIDE RAILROAD PROPERTY BETWEEN 5TH & 6TH STREET AT A COST OF $200.00.

 

BOARD OF TRUSTEE VOTE – 4 YEA

 

TRUSTEE WILES – NEY

 

TRUSTEE BIRKENBEIL – NEY

 

PRESIDENT HABERKORN REQUESTED A MOTION TO GO INTO EXECUTIVE SESSION ON TUESDAY, OCTOBER 26, 2010.  SUBJECT:  PERSONNEL – JOB PERFORMANCE REVIEW

      A MOTION BY TRUSTEE RUNYON AND SECONDED BY TRUSTEE MILLER TO GO INTO EXECUTIVE SESSION AT 8:05 P.M. ON THE ABOVE SUBJECT.

 

ROLL CALL – KUBIAK, DILLER, RUNYON, WILES, BIRKENBEIL, MILLER

BOARD OF TRUSTEE VOTE – 6 YEA

 

A MOTION BY TRUSTEE BIRKENBEIL AND SECONDED BY TRUSTEE DILLER TO COME OUT OF EXECUTIVE SESSION – TIME:  8:27 P.M.

 

BOARD OF TRUSTEE VOTE – 6 YEA

 

 

A MOTION BY TRUSTEE MILLER AND SECONDED BY TRUSTEE DILLER TO APPROVE GIVING DEPUTY KERBER CHECK SIGNING AUTHORIZATION.

 

BOARD OF TRUSTEE VOTE – 6 YEA

 

 

A MOTION BY TRUSTEE KUBIAK AND SECONDED BY TRUSTEE WILES TO APPROVE PART-TIME ASSISTANT WATER COLLECTOR SHARON BIRKENBEIL’S REQUEST TO DOWNSIZE TO TWO (2) DAYS A WEEK AS PART-TIME WATER DEPT. BACK-UP AND TRAINER OF THE MUNICIPAL CLERK POSTION, BUT NOT LIMITED TO TWO (2) DAYS WHEN EXTRA BACK-UP OR COVERAGE IS NEEDED.

 

BOARD OF TRUSTEE VOTE – 5 YEA

 

TRUSTEE BIRKENBEIL – PASS

 

A MOTION BY TRUSTEE MILLER AND SECONDED BY TRUSTEE DILLER TO PAY BILLS AS PRESENTED AND ISSUE VOUCHERS FOR SAME.

 

BOARD OF TRUSTEE VOTE – 6 YEA

 

 

A MOTION BY TRUSTEE MILLER AND SECONDED BY TRUSTEE BIRKENBEIL TO ADJOURN.

 

BOARD OF TRUSTEE VOTE – 6 YEA

 

 

 

 

 

SHARON K BIRKENBEIL______________________________________DATE______

 

TOWN CLERK  10/27/10

TOWN OF CHATSWORTH