Town Hall is located at

16 N. 4th street,
Chatsworth, Illinois 60921

Phone

(815) 635-3095

Hours of operation are

Mon - Fri:
8:00 am - 12:00 pm
1:00 pm - 4:00 pm

Meeting Minutes


Tuesday, May 14, 2013, regular Board of Trustee Meeting

 

Official proceedings of the Board of Trustee’s, Town of Chatsworth, held in the Town Council room at 8:00 p.m.

 

Roll call showed the following present: President Runyon, Trustees Galen Schaffer, Shane Bell, Terry Miller, Josh Bell, Nick Kubiak, and Will Price: Also present Treasurer Gerdes-Hibsch and Superintendent Ledford.

 

A motion by Trustee Price and seconded by Trustee Kubiak to approve the minutes of the previous meeting. Board of Trustee votes: 6 Yea

 

Sheriff’s Deputy Sergeant Mitchell report: There were 78 calls, 22 citations and 14 warnings for the month of April. The Town has a new resident Deputy Emily Anderson.

 

President Runyon explained what he expects from the New Board and parliamentary procedures to the New Members.

 

Standing Committees will be as follows:

Public Service (Civil Defense, Solid Waste disposal and Lighting.)

Chairperson: Josh Bell

Committee Members: Nick Kubiak and Shane Bell

 

Public Safety (Law Enforcement)

Chairperson: Shane Bell

Committee Members: Galen Schaffer and Josh Bell

 

Public Works (Street & Alleys, Culverts, Drainage and Sidewalks)

Chairperson: Galen Schaffer

Committee Members: Will Price and Terry Miller

 

Public Property (Parks, Building, Grounds and Equipment)

Chairperson: Nick Kubiak

Committee Members: Will Price and Galen Schaffer

 

Public Utilities (Water, Sewer and underground Drainage)

Chairperson: Will Price

Committee Members: Terry Miller and Nick Kubiak

 

Finance (Budget management, Risk management, TIF District Administration)

Chairperson: Terry Miller

Committee Members: Josh Bell and Shane Bell.

 

A motion by Trustee Miller and seconded by Trustee Shane Bell to have the meeting on the second and fourth Thursday at 7:00 p.m.

Roll Call: Trustee Kubiak – Nay, Trustee Miller – Yea, Trustee Josh Bell – Yea, Trustee Schaffer – Yea, Trustee Shane Bell – Yea, Trustee Price – Nay. Motion passed 4 Yea, 2 Nay.

 

A motion by Trustee Josh Bell and seconded by Trustee Miller to move the second meeting in May to May 30, 2013 at 7:00 p.m.  Board of Trustee votes: 4 Yea / 2 Nay

Motion passed.

 

President Runyon appointments:

Town Treasurer-Nancy Gerdes Hibsch

Town Clerk- Norma Kerber

Town Plumber- Gary Hitchens

Town Electrician- Niemann

Zoning Commissioner- Robert Schroen

Freedom of Information Officer- Norma Kerber

ESDA/Civil Defense Director- Lori Shafer

ESDA 1st Assistant Director- Galen Schaffer

ESDA 2nd Assistant Director-Gary Kinney

 

President Runyon did not recommend the Town Attorney or Engineers at this time to the board at this time.

 

A motion by Trustee Miller and seconded by Trustee Schaffer to renew the MFT CD’s for 1 year at a rate of .15%  Board of Trustee votes: 6 Yea

 

Terry Belousek asked if the sidewalk program will be the same ($3.50 a running foot) and when can he get his replaced. Since the Committees have changed the Board asked that he wait until the Committee for sidewalks can meet and discuss the program.

 

A motion by Trustee Kubiak and seconded by Trustee Miller to get the H.P. printer that Carraway Computer Systems recommends: cost approximately $459.00.

Board of Trustee votes: 6 Yea

 

Need the Members to get ideas together for the next meeting on summer part time help.

 

A motion by Trustee Kubiak and seconded by Trustee Schaffer to get the fill dirt for the Mini Park extension before Heritage Days. Board of Trustee votes: 6 Yea

 

A motion by Trustee Price and seconded by Trustee Josh Bell to Approve Signature cards for President Runyon, Treasurer Gerdes-Hibsch and Clerk Kerber. Board of Trustee votes: 6 Yea

 

A motion by Trustee Kubiak and seconded by Trustee Shane Bell to allow the Clerk to pay regular utility bills before Board approval if needed to avoid late payments.

Board of Trustee votes: 6 Yea

  

A motion by Trustee Schaffer and seconded by Trustee Price for a Resolution for MFT Budget of $62,000 for fiscal year 2013/2014. Board of Trustee votes: 6 Yea

 

A motion by Trustee Miller and seconded by Trustee Price to have Mug-a-Bug come spray the Towns ditches.  Board of Trustee votes: 6 Yea

 

Superintendent Ledford has looked into a rotary broom for the New Holland; cost will be approximately $2650.00. The Public Property Committee will look into the Rotary Broom.

 

Trustee Miller: Gary Kinney is done at the end of this month. Superintendent Ledford has his water license now; will he be signing for Superintendent Maxson until he gets his license?

President Runyon asked that the Water Committee meet.

 

A motion by Trustee Kubiak and seconded by Trustee J. Bell to pay bills as presented and issue vouchers for same. Board of Trustee vote: 6Yea

 

A motion by Trustee Price and seconded by Trustee J. Bell to adjourn at 9:40 pm.

 Board of Trustee vote: 6 Yea

 

Norma L. Kerber_____________________________Date:_________________________

Town Clerk

Town of Chatsworth